What is Asana? How does it work? – Pros and Cons 2020

what is asana?

asana is a cloud-based task management solution that enables businesses to manage, collaborate, communicate, and organize their tasks and projects. it is specialized to handle multiple projects at once and is suitable for companies of any size.

Asana project management

Reading: How does asana work

how does it work?

complete asana function falls into five key categories:

1: project management


asana allows you to organize and share all your projects as lists or boards to keep track of all your initiatives, meetings and programs.


asana allows you to break down all of your work into small tasks and additional steps to complete larger tasks, you can manage all of your tasks as follows:

  1. Subtasks – break all your tasks into smaller parts or steps needed to complete the task assigned.
  2. Task assignees – Assign tasks to different individuals so that you can assign roles and responsibilities accordingly. Moreover, with Tallyfy you’ll be able to assign tasks to guest users in addition to member employees within the organization. Guest users within Tallyfy are users outside your organization like clients and it’s free to assign to as many as you wish! See how you can assign tasks to guests or members in the GIF below Asana, tallyfy assign task feature For more information on the difference between members and guests, see here.
  3. Create Sections and Columns – Allows you to group tasks into different sections or columns on board to keep all your tasks organized and maintain your workflow strategy.
  4. Custom fields – It allows you to create drop-down, number, or text custom fields for your projects/portfolios to manage, sort, or filter information. You can create notifications for all your custom fields.
  5. Forms – Capture details from your customers for any project brief requests, and more. The forms can be connected directly to your projects, and you can track your project submissions as well.
  6. Due time & dates – Assigning due-dates to every task allows you to get it done under a specific time limit, you can also view all the tasks on the Asana work calendar. Also, it allows you to specify the due time, so that you don’t miss a deadline, and everyone will know when the due-time is for this irrespective of the time zone.
  7. Goals – You can set, track, and manage your goals with your work to achieve your milestones for leads, executives, and individuals.
  8. Milestones – keep your team motivated and make your goals clear by setting small tasks as the key markers of progress i.e. milestone.
  9. Timeline – You can create a Gantt-style view of task and project deadlines that will help in making a better plan, schedules, and achieve all milestones.
  10. Attachments – Add files from your computer, Google Drive, OneDrive, Dropbox, etc.
  11. Likes– Everyone can acknowledge the tasks or comments and give their feedback or vote for tasks using likes.
  12. Assign tasks in multiple projects – You can assign the same tasks in multiple projects, and create a workflow in different contexts.
  13. Rules – Asana allows you to create rules to automate manual processes such as assigning tasks, updating asana required fields, etc. However, what’s different with Tallyfy is that you will be able to automate decisions using three main types of rules. These rules are trigger on task completion rule, trigger on form field response rule and trigger on approve/reject response rule. Learn more about how to automate decisions using rules here.
  14. Approvals– You can request and approve work in the Asana system.

2: communication

Teams work better when there is effective communication. With asana’s team communication tool, you can manage your team’s work to communicate the right information at the right time.

Asana project management

This is how you can do it:

  1. review – Provide clear feedback by using task comments directly on images or pdf that will be converted to tasks for easy tracking and assignment.
  2. Project Conversations : Discuss the progress of a project to keep track of everything.
  3. Team Pages : Put all your team projects on one place and have a team conversation, announcement and description of your team.
  4. status updates – Share project status updates with stakeholders and create portfolios with this information.
  5. Languages: Team members can communicate in multiple languages, including English, French, German, Spanish, and Japanese.
  6. rich text: use rich text in larger text fields to make your message clear and organize your ideas with numbered lists as and bulleted.

3: views

If you want to sort and filter your to-do list, asana’s project views will allow you to do so. you will find display options for ‘projects’, ‘my tasks’ and ‘search views’ as your task list.

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Asana project management

the following are examples of views you will get:

  1. My Tasks: Plan all your activities using a list of prioritized tasks.
  2. Inbox: Receive and filter notifications for all your projects, conversations, and follow-up tasks.
  3. list: This grid-like structure makes it easy to create, filter, and format all tasks and actively collaborate with your team.
  4. search: Search and find the information you need to keep up with all the tasks required to achieve your goals.
  5. advanced search reports: Create advanced search reports to get a clear picture of the progress of leads, prospects, and team members.
  6. portfolios: organize all your strategic initiatives and monitor the status of everything in one place.
  7. workload: the management function of resources that allows you to see a single view of your computer’s bandwidth. helps you make staffing decisions and manage workloads when needed.
  8. Calendars – View all your tasks on a calendar to get a clear overview of your work.
  9. files view: find all the project files you want in a gallery view with all project attachments.
  10. friendly mode Colorblind Friendly: See everything in asana’s full color palette using Colorblind Mode.

4: team management

asana’s project management tool helps you plan, organize, and manage your team’s work, from start to finish. you’ll be able to coordinate team tasks so everyone knows who’s doing what, share comments, files, and status updates.

Asana project management

This is how you will be able to manage your team:

  1. Teams: Create teams to organize your projects and connect all teammates through a shared calendar and conversations.
  2. Followers – Add all your teammates as followers so they can also catch up on work using tasks and receive relevant notifications with task updates.
  3. Guests – Collaborate with vendors , contractors, and partners in asana.
  4. Permissions: Use permissions to limit access to any project, create hidden teams for sensitive work, and public teams for projects that the entire organization can access. you must sign in.
  5. Admin Controls: Designate and assign control to others who can add, remove, and manage members along with their details and passwords.

5. integration

Another advantage of using asana is that you won’t have to worry about leaving behind the tools you’re already using. asana can be integrated with these tools to make tracking your work and getting results even easier.

Asana project management

asana has many built-in file sharing integration options via g drive and dropbox and box.

It is compatible, it integrates well with adobe cc (creative cloud) and this allows you to assign new tasks, access designs and receive feedback from everyone on your team.

other integration options include microsoft teams, office 365, outlook, onedrive, jira cloud, limo and salesforce, etc.

so how much does asana cost?

asana pricing plans are as follows:

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1. basic (free) 2. premium ($13.49 per person/month). 3. business ($30.49 per person/month). 4. company (contact asana for a quote).

Asana project management

the basic free account has some restrictions. one of them does not have access to the asana timeline view (gantt chart). the free plan also restricts you from using features like start dates, portfolios, reports, custom process reviews, etc.

However, the free account comes with all the essential task management features, such as creating tasks, assigning tasks, due dates, writing comments, and attaching files. Plus, there’s no limit to the number of tasks or projects you can create. you can use the free account for a few weeks with a small trial group before upgrading to a paid plan.

asana premium is $13.49 per person paid monthly, and you can save more if you pay $131.88 per person paid annually. the premium account features administrative controls, priority support, and the ability to create private teams and projects. This plan also has some privacy features, where private projects are accessible to all invited members, while public projects are accessible to all team members.

the asana business plan is $30.49 per person paid monthly or you can opt for $299.88 per person paid annually. this plan is suitable for large companies working on multiple projects at the same time. this plan includes all the features of the premium plan. This plan also includes the option for custom rules and the option to integrate with Adobe Creative Cloud. the client rule builder allows you to automate everything. for example, every time a due date changes, the marked team leader is automatically added as a follower of the assigned task.

the final verdict – pros and cons

asana is a handy, all-in-one project management tool. this works great for remote teams; It also has a mobile app that is compatible with Android and iOS operating systems.

here are some pros and cons I noticed:

pros: 1. The free plan is ideal for startups. 2. Integration options work fine! 3. Paid plans also provide excellent value for money.

Cons: 1. Projects can become complex when using privacy features. 2. asana can be difficult for new users to implement.

if we can help you understand what asana is and how it works, great! on the other hand, tallyfy is an amazing workflow management software that is simple and easy to use for new and existing users. we offer a 14-day free trial plan where you can decide if it is the best tool to automate your decisions and tasks. try it!

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