New York Employer Tax Information | Square Support Center – US

To enroll in Square Payroll in New York, you must be a registered employer with the New York State Department of Labor and the New York Department of Taxation and Finance, and provide us with your New York Employer Registration Number. and your unemployment insurance tax rate (ui).

add your new york payroll account numbers to square payroll

You must be a registered employer with the New York Department of Labor and the Department of Taxation and Finance to use Square Payroll. Registration is required for valid New York account numbers, which we must have to file New York State tax returns on your behalf.

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don’t have your new york payroll account numbers?

To hire employees in New York, you must first register your business online. Online Registration registers your business with both the New York Department of Labor and the New York Department of Taxation and Finance.

Upon completion of registration, you will receive your eight-digit New York Employer Registration Number (xxxxxxx x or xx-xxxxx x). Enter this number in the New York Employer Registration Number field.

If you only have seven of the full eight digits of your Employer Registration Number, you can confirm the eighth digit by logging into your dol employer’s home page. From here, enter your rate and the seven digits of your current employer registration number and it will display your full eight digit account number.

Your new york withholding identification number will match your nine-digit federal employment identification number (ein) (xx-xxxxxxx). This information will automatically populate in the New York Withholding ID Number field when you enter your EIN. If the New York Department of Taxation and Finance has assigned your business a branch code, enter it in the second field. otherwise, enter 00.

Note: Your New York Withholding Identification Number is only valid if you have registered with the New York Department of Labor and the New York Department of Taxation and Finance.

can’t locate your new york payroll account numbers?

to locate your new york employer registration number:

• Look for this on any previously filed quarterly tax return (form nys-45).

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  Call the New York Department of Labor at 888-899-8810.

  To locate your New York employer’s withholding identification number:

  • Look for this on any previously filed quarterly tax return (form nys-45).

  • Locate any of your previously filed federal tax returns (since this number matches your return).

    learn how to locate or obtain an ein.

    add your new york ui tax rate to square payroll

    You must provide your user interface tax rate when you sign up for Square Payroll so we can accurately withhold this tax. this is the total of your normal and subsidiary tax rates. Square Payroll will automatically apply the Reemployment Service Fund based on the rate assigned by the New York Department of Labor for all employers. to locate your tax rate ui:

    • if you are a new employer, you will receive your ui tax rate after completing online registration with the department of labor and the department of tax and finance.

    • If you’re a registered employer switching to square payroll, look up your rate online.

    • Find your rate on the Notice of Unemployment Tax Rate (IA Form 97) mailed by the Department of Labor each March. the tax rate ui is the sum of the normal and subsidiary tax rates.

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      Although Square Payroll will help you verify your tax rates each quarter, since you have provided a valid New York Employer Registration Number, you are responsible for ensuring that these rates are accurately reflected in your panel’s tax information. square.

      new york payroll tax details

      square payroll processes the following based on the frequency below for the state agencies listed:

      additional information specific to new york

      • promptax – At this time, Square Payroll is unable to support employers who must remit taxes through promptax. If your total tax withheld for the prior tax year was $100,000 or more, you may need to remit taxes through Promtax. If you have voluntarily opted out of using Promtax, you may opt out of the Promtax program through your Merchant Online Services account. read more about prontax.

      • mctmt: the square payroll is not compatible with the commuter metropolitan transport mobility tax (mctmt). Only certain employers and self-employed persons doing business within the Metropolitan Commuter Transportation District (MCTD) are subject to this tax. read more about mctmt.

      • State Disability Insurance (SDI): Square Payroll supports New York State Disability Insurance (SDI) tax withholding. Employees contribute 0.5% of their gross salary to SDI, not to exceed $0.60 per week. Square Payroll automatically calculates employees’ SDI contributions based on this limit, and the employee’s rate cannot be edited. the sdi tax that is withheld will not come out of your bank account; New York State requires all employers with employees who work in New York to obtain disability insurance through a private insurance provider.

      • Local Taxes: Square Payroll is also compatible with New York City and Yonkers taxes. If your employee is a resident of any of these counties, their local withholding information can be changed by checking the “include new york withholding information separately” box.

      • State Paid Family Leave (PFL) Contributions: Square Payroll supports the withholding of employee contributions for the New York State Paid Family Leave program. learn more about paid family leave.

      • withholding tax payments: in new york state and local income tax (ny state income tax, nyc tax, yonkers tax) withholding payments are submitted via the form e-mail nys-1 immediately after payroll is sent and debited directly from your bank account to ensure timely payments. You will see a debit from your bank account titled nys_dtf wtax taxpayment followed by a series of numbers when the nys-1 is successfully submitted to the new york state department of taxation and finance. square payroll will debit and remit all other taxes as appropriate (federal income tax, federal unemployment tax [futa], state unemployment insurance tax [ui], etc.).

      • employer’s compensation expense program (ecep) – This program established an optional employer’s compensation expense tax (ecet) that employers can choose to pay if they have employees who They earn more than $40,000 annually in wages and compensation in New York State. Employees of participating employers may be eligible to claim the ECEP wage credit by filing their New York State personal income tax return. this is not currently supported by square payroll. Read more about the Employer’s Compensation Expense Program.

        Review a complete list of tax resources for all states that support square payroll.

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